ME21

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When to use

Carry out this procedure when you want to manually create a Purchase Order. Note that under normal business operations, Purchase Orders are created automatically based on Purchase Requisitions. This procedure should therefore only be carried out by exception, on request of Procurement.

Who should carry out this procedure

This procedure should be carried out by the following role(s):

• DA: Dry Stock Assistant

Before you start

You should ensure that you have all required information for the Purchase Order (such as the list of articles and order quantities). If you are creating an emergency order, the Site Manager is responsible for providing you with this information. The Site Manager can communicate this information either by phone or by fax.

Tip:
Always check the quantity unit of measure provided by the Site Manager with the ordering unit of measure in the Article Master File (use transaction MM43). If in doubt, re-check with the Site Manager. You should only place orders in the ordering Unit of Measure.

Background

Under normal business operations, Purchase Orders are created automatically by the system, based on current stock levels and historical sales trends. However, this can take a few days for the relevant jobs to run. If an order needs to be placed in a shorter time period then a Purchase Order will need to be manually created. This procedure explains how to do that.

Procedure

Start the transaction

Enter transaction code ME21 in the Command field, and press Enter.

Result:

The Create Purchase Order: Initial Screen is displayed.

Specify the initial details

Create Purchase Order: Initial Screen

On the Create Purchase Order: Initial Screen, specify the initial details for the Purchase Order, as shown in the table below:

Step	Field	Action
1	Vendor	Enter the number of the vendor from whom the articles will be ordered.
2	Order type	Enter the order type. This will be one of: NB - Standard order EB - Emergency order
3	Purch.organization	Enter your company code.
4	Purch.group	Enter your department code.
5	Site	Enter the four-digit identifier of the site on whose behalf the order is being placed. This is the site to which the ordered articles will be delivered.
6	-	Click the Enter button to confirm the details. Result: The Create Purchase Order: Item Overview screen is displayed.

Specify the ordered articles

Create Purchase Order: Item Overview Screen

On the Create Purchase Order: Item Overview screen, specify the articles and quantities that are to be ordered as shown in the table below:

Step	Field	Action
1	Article	Enter the SAP article number of the first or next article that is to be ordered from the vendor.
2	PO Quantity	Enter the quantity of this article that is to be ordered. Make sure that you specify this in the correct ordering unit of measure (this is shown in the OUoM field to the right of the PO Quantity field).
3	Deliv. date	Enter the date on which this article should be delivered to the store.
4	-	Repeat steps 1 to 3 for all additional articles that are to be ordered from the same vendor, for delivery to the same store.

Select the output document medium

Create Purchase Order: Output Screen

On the Header menu, click Messages to display the Create Purchase Order: Output screen, and then specify the medium by which the Purchase Order will be submitted to the vendor as shown in the table below:

Step	Field	Action
1	OutputTyp	Select the output document type corresponding to the required medium. The following options are available: FX01 - Facsimile EM01 - e-mail PR01 - hardcopy
2	Partner	By default, the Purchase Order will be sent to the primary address for the vendor (typically the vendor's head office location). If the Purchase order should be sent to any other address then use this field's drop-down list to select the appropriate vendor partner function for the required address.
3	-	Press Enter to confirm your entries.

Save the Purchase Order

Click the Save button (or press F8) to save the Purchase Order.

Result:

The following confirmation message is displayed:

Standard PO created under the number <PO number>

You should make a note of this number as you will need it to check the status of the order submission.

What to do next

You should check that the Purchase Order has been correctly issued to the vendor (via fax or e-mail) or printed. You can do this via transaction SOST.